SAINT PETER’S MISSION SCHOOL
MINUTES OF THE SECOND TERM
GENERAL MEETING OF THE PARENTS TEACHERS ASSOCIATION (PTA).
ACADEMIC YEAR: 2009/2010
DATE: SUNDAY , 21 ST FEBRUARY, 2010
VENUE : THE SCHOOL’S PREMISES (ARCHIMEDES SITE)
AGENDA: 1 .Reading of the previous minutes
2. School Report
3. Parents’ Comments
4. Other Matters
1.0 OPENING: The meeting was formally opened with a prayer by the PTA Vice Chairperson Miss Felicia Antwi. The minutes of the previous meeting was translated into Akuapem Twi by Mr.Oppong Kyekyeku, the Akuapem Twi instructor in the school. Mrs. Juliet Senah moved for the acceptance of the previous minutes and was seconded by Mr. Samuel Arku Kelley.
2.0. MATTERS ARISING
2.1 INTERPRETATION: A parent appealed to the Director and the PTA Executive to get an interpreter so that the minutes could be interpreted in other languages especially Ga. In his response, the Director said the only source of interpretation was the Akuapem Twi and that getting teachers for other local languages has usually been a major problem.
2.2: SOUTH AFRICA AND JAPAN EDUCATIONAL TRIPS: On the trips , the Director said the South Africa trip was unsuccessful and that money had been refunded to parents who expressed interest for their wards to take part. However, a parent paid for the daughter to embark on the Japanese trip. The Director however, assured parents that more of such trips would be organized in due course to hook the pupils onto international exposure.
2.3 .PTA PROJECTS AND PROGRAMMES: Mr. Keth Andrews suggested that the PTA Executive should come out with viable projects and programmes so that the house could contribute to fund the projects and the programmes to support the school.
3.0. THE DAY’S AGENDA
3.1 DIRECTOR’S REPORT: The Director in his opening address said the meeting was an interactive one and urged parents to come out with their concerns for in-depth discussions and solutions.
3.2 EXAMINATION CENTRE: The Director explained that the examination centre was removed from the school because it was on experimental basis .However; plans were underway to restore the centre.
3.3 ROAD MAINTENANCE: On the road leading to the school , the Director said that it was the responsibility of the Tema Municipal Assembly. However, certain roads had been earmarked for maintenance and hope the road leading to the school would be considered.
3.4 BECE REGISTRATION: The Director said BECE Registration usually involves a lot. He therefore appealed to parents to come to the school early enough to register their wards anytime they are invited for the registration process. He assured the House that a special table would be mounted at the administration to enable parents ask every question about their wards especially choice of schools and programmes to be read at the SHS.
3.5 SCHOOL FEES: On the payment of fees, the Director said payment of fees is very crucial in the academic performance of pupils most especially the BECE candidates. He therefore appealed to parents to take advantage of the school’s one third payment plan to avoid their wards been sent home for fees. He said the school’s doors were usually opened for parents to negotiate if they foresaw that they could not adhere to the payment plan of the school.
4.0 PARENTS’ COMMENTS AND ANY OTHER MATTERS
4.1 TEXTBOOKS AND EXERCISE BOOKS :Mr. Nicholas Sogbe appealed to the School to supply both textbooks and exercise books to the pupils early enough to enable parents know what they have to buy to support their wards to enable academic work go on uninterrupted and also to support the school’s efforts.
4.2 PROMOTION: In response to a question on early promotion, the Director explained that it was the school’s strategic academic plan most especially for the upper Primary and the JHS to prepare early enough for the BECE for which syllabi had been academically modified.
4.3 EXERCISE BOOKS AND TEXTBOOKS: Parents who have their wards at the JHS appealed to the Director to extend the book policy at the Primary to the JHS so that parents could avoid the hustling and the difficulties involved in getting books for their wards.
4.4 BUS SERVICES: Some parents expressed their appreciation to the Director for the bus services. However , they asked for improvement in the services in the areas of maintenance and lateness of the bus.
4.6 SCHOOL UNIFORM: A number of parents said that their wards had been worrying them with the new uniform even though they have the yellow uniform. The Director explained that the uniform change is gradual and that pupils who have the yellow uniform could continue to use them until they are old to purchase the new ones.
4.7 PUPILS’ SAFETY : A parent appealed to the House to continuously advise their wards to be extra careful at the parking lot at the primary to avoid being knocked down by plying vehicles. Security men of the school should also be consciously alert to assist the pupils before the unpredictable happens.
5.0 COMMENDATION: Mr. Ibrahim from Orphanage Africa expressed his profound appreciation to the school for the scholarship package given by the school to pupils from the Orphanage.
5.1 MOBILE PHONES: In response to a question by a parent whether mobile phones could be brought to the school, the Director said it would create disruptions in class and seriously affect academic work. He therefore appealed to parents to discourage their wards from bringing mobile phones to the school. Such phones would be confiscated. He said to ease communication in the school, telephone booths had been provided for pupils to use them. Pupils who have genuine calls could also use the school’s phone.
6.0 EXPRESSION OF GRATITUDE: The PTA Chairman, Dr. Ben Fiebor thanked parents for the impressive attendance and fruitful deliberations during the meeting.
7.0 CLOSING: The closing motion was tabled by Mr. Amin Abdulai and Mrs. Love Amoah seconded. A prayer was offered by Mr. Okai 5.25pm.PREPARED BY : CERTIFIED BY: AMOS AMAKYE KWADWO DR. BEN FIEBOR (SECRETARY) (CHAIRMAN)
Mid-term exams begin
Mid-term break begins
Heroes of Fame/Independence Day Celebration